Corporate Services Administrator

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Basis: FullTime

The Corporate Administrator role is the entry level to the Corporate Services Unit. The administrator supports other members of the team whose main role is the set up and servicing of companies and the administration of trusts. The role entails hands-on involvement, responsibility for some own tasks and requires a strong presence in the office. The Corporate Administrator works very closely with team-members to offer a smooth client journey and collaborates with colleagues in other departments

Duties and Responsibilities

  • General administration and maintenance of filing systems  
  • Scanning, organizing and filing of client documentation 
  • Updating of client database, spreadsheets, and client folders 
  • Organisation of mail and couriers 
  • Organisation of cheques and credit card top ups 
  • Preparation and Dispatch of Company Packs 
  • Preparation of Payment instructions 
  • Organisation of Certifications /Apostilles 
  • Ownership of Annual Returns & BO forms processes 
  • Drafting of company documents and registry forms for basic corporate processes; 
  • Handling internal calls 
  • Handling of submissions of documentation to authorities; 
  • Preparation of spreadsheets and updating of lists for any ongoing projects; 
  • Extracting of data/lists required for team members or other colleagues  
  • Liaising with Internal Departments to support CSOs with clients requests 
  • Assisting CSOs with liaising with external collaborators such as Directors, Accountants, Auditors 
  • Scheduling client meetings for CSOs; 
  • Providing support to the CSOs/Senior Management with administrative tasks as required 

     

Key Attributes

  • Highly organised and self-motivated 
  • Excellent written and spoken skills in the English language, other languages are an asset 
  • Proficiency in Microsoft Office suite will be an asset 
  • Ability to work independently 
  • Experience in an office environment would be an asset, but not mandatory 
  • A team player 
  • High attention to detail 
  • Committed to deliver excellent results 
  • Ability to observe the highest degree of confidentiality in the handling of information  


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So what's so special about CCA?

New-breed law firm founded at the onset of the internet era in 2002.
Tech-driven Law Firm.
The firm runs on the latest world class tech solutions for digital practice management, document management and remote working, for efficient client and staff services from any device.
Mobile, flexible, remote… hybrid.
We invest in the latest portable technology to enable us to juggle work with family and child-rearing, sports, hobbies and leisure.
Results matter more then time spent.
We assess performance based on results, getting the job done... well... and at the highest quality.
Humans first, best professionals next.
Flexible work arrangements and the firm's wellness programmes, bring the best out of our people and are key in ensuring diversity and inclusion.
Switching off... is as important as delivering on our responsibilities.
We encourage time off and regular breaks to ensure our staff remain fresh, creative and holistically successful. Our wellness packages cover expenses ranging from holiday breaks, fitness to physical and mental therapy, and health insurance.
Work and Play
Our Social Committee regularly organises cultural tours, sports events, formal and informal drinks events, barbeques, sporting tournaments, and other team building activities.
Equal Opportunities Firm
We look for people who share our values and our wish to work within a community of people who respect and co-operate with each other.
Working in a UNESCO Heritage City
Our main office is a scheduled Grade 2 historic palazzo in Valletta. Staff benefit from an allowance for staff to park in any one of the park and ride zones in Floriana and Valletta that is served by an efficient shuttle service, also available on call.
Read more about working at CCA

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